Monroe Life Balloon Fiesta Expenses

2017
CASA Spent 
$110,000.95

2018
The Bingham Group Spent 
$49,104.05

Pilot Expenses

  Managed by CASA 
2017

Managed by  
The Bingham Group 
2018

  Comments from 2018

Pilots

$15,131.06

$17,793.29

Only 2 Pilots attended the event.

Mountain View Cabins

$300

2017 – Bingham paid for Davis’ room, CASA refused.

Additional Meals

$87.09

Propane

$2,500

None

Hijacked, No fuel at event.

Pilot Boxes

$133.53

Welcome Baskets

$413.95

Trying to Return Items

Pilot TennTex Shirts

$1,301

SUB TOTAL:  

$19,733.10

$17,926.82

General Event Expenses

  Managed by CASA 
2017

Managed by  
The Bingham Group 
2018

  Comments from 2018

Inflatables

$1,405

$1,500

No generators needed for 2018, electricity provided by Sequoyah Birthplace Museum.

Ice

$240

Sequoyah Birthplace Museum provided cooler for 2018, paid for cooler last year.

Event Insurance

$1,640

$1,638.63

Bingham Group paid.

Porta Potties

$1,740

Rat Cards

$347.28

BusMax

$794.54

Two 15 passenger vans worked the parking lots.

Ladds Golf Carts

$756

Used as shuttles to and from the parking lots.

Waste Connections

FREE

Donated 2 dumpsters for Free.

Tickets

$118.10

Event Pins

$600

Dollar Roll Tickets

$223.95

Radios

FREE

$356.45

Used for communication. Joe Anderson borrowed them in 2017.

TennTex Shirts

$3,256.69

$2,787

VIA Tent

FREE

Rural Metro

$300

$600

The Bingham Group paid 2017 remaining balance of $300 after finding out only half of the balance was paid.

Food Concessions 

$42,912

Tether Rides

$2,552

Boy Scouts

$700

FREE

Trash pickup.

Pony Rides

$2,360

SUB TOTAL:  

$55,125.69

$11,701.95

Band Expenses

  Managed by CASA 
2017

Managed by  
The Bingham Group 
2018

  Comments from 2018

The Surfers

$500

Did not play in 2017.

Southern Star

$250

$600

The Bo Ashby Band

$400

$800

Hinkley Brothers

$500

Did not play in 2018.

Misc Other Bands

$650

Did not play in 2018.

SOS Audio Sound System

$1,750

$2,300

SUB TOTAL:  

$3,550

$4,200

Venue Expenses

TSALI NOTCH

SEQUOYAH Birthplace museum

  Managed by CASA 
2017

Managed by  
The Bingham Group  
2018

Venue Cost

$5,925 

Venue Cost

$8,000

Venue asked for 10% of gate fee and invited 9 competitors

Price not provided

United Rentals, Lights for parking

$211.38

Gary Wade Parking Field at Tsali

$4,500

3 parking fields (used 1 1/4 of the 3 provided)

FREE

3 Tents & Chair Rental for Wine Garden

$3,692

Tent – Split price with Sequoyah plus Sequoyah has numerous tents we used for free

$700

Lights & Generators from Stowers, received 12, only paid for 6, paid for pickup & delivery 

$4,520.17

Plates, glasses. silverware & table cloths

FREE

30 x 60 White Pole Tent Staked

$600

Donated Furnishings and donated Braden’s Lifestyle Furniture

FREE – Bingham Group Client

30 x 45 White Pole Tent Staked

$1,000

Slaw, donated by A&W

FREE – Bingham Group Client

20 x 40 White Frame Tent Staked

$395

Longhorn Steakhouse

FREE

20 x 20 White Frame Tent

$200

Dickey’s BBQ

FREE

15 x 15 White Frame Tent Staked

$900

Bush’s Beans donated by Shular

FREE

10 x 10 White Frame Tent Staked

$935

Long tables donated by Click Funeral

FREE – Bingham Group Client

30” Round High Top Tables

$80

High top tables donated by Click Funeral

FREE – Bingham Group Client

72” Round Tables

$16

Lights donated by The Bingham Group

FREE

6 x 30 Tables

$416

2 long tables donated by The Bingham Group

FREE

Samsonite Black Chairs

$126

Flowers donated by Ingles

FREE

7 piece Lounge Furniture Set

$300

JFG Coffee donated by Shular

FREE

5 piece Lounge Furniture Set

$250

Petro’s Coffee donated by Shular

FREE

Tent from Rothchilds

$745.50

Sysco donated by Shular

FREE

Wine

$200

Beads & Lamination – The Bingham Group made VIA passes

$199.17

Catering Connections

$3,750

Lights, for Via tent donated by The Bingham Group

FREE

All Occasion Rentals

$1,416.18

Other Food

$343.90

Beer Concession

$1,615.55

SUB TOTAL:  

$31,926.30

$9,110.55

Comments: In 2018, the venue wanted $8,000 plus 12% of the gate fee, and  Other cost of using the facility, parking field, mowing, & etc.

Comments: 

Media Expenses - Negotiated by The Bingham Group

  Managed by CASA 
2017

Managed by  
The Bingham Group  
2018

  Comments from 2018

WIVK donated 

$2,600

$1,500

Donated 7,625 in 2017

Donated 7,000 in 2018

WIVK, Remote giving away tickets

$1,000

WBIR – $30,000 in promotions

FREE

$30,000 in promotions and missed 2 live cuts during the 6pm news in 2018.

Donated 20,400 plus 5,000 in newsprograms in 2017.

VIA MEDIA

FREE

Gave 4,000 Television spots in Chattanooga.

Newspapers: Oak Ridger, Maryville Daily TImes,Chattanooga, & Tellico Villager

FREE

Monroe, Farragut, & McMInn Life Magazine, 

FREE

Donated $35,000 in pages

Website Updates

$600

FREE

Cards for Children & Pilots

$828

Signs, Posters, & Flyers

$631.86

FREE

Dixon Printing – Banners & Signs

$2,725

$147.49

Yard Signs

$500

Billboard

$917.24

Misc Supplies

$2,300

SUB SPENT:

$8,865.86

$3,164.73

– $9,200 (Start-up Cash)

TOTAL SPENT:

$110,000.95

$49,104.05